Formal Request for Museum Tour Cancellation and Rescheduling

I am writing to you regarding the upcoming museum tour planned for our German course group. It is with considerable regret that we must inform you of our group's inability to participate in the scheduled tour.

Due to unforeseen and unavoidable commitments that have recently arisen for a significant number of our students, attending the tour on the originally agreed date is no longer feasible. We deeply regret any inconvenience this late cancellation may cause.

Our group remains very keen on experiencing the museum tour, and we are eager to reschedule. We kindly request that you provide us with alternative dates that would be suitable for you and the museum's schedule. Our students are highly motivated to engage with the exhibits, and we are committed to finding a new time.

We sincerely apologize for this last-minute change to our arrangements. We hope for your understanding regarding these unexpected circumstances that are beyond our immediate control. We value the opportunity to visit your esteemed institution and want to ensure a successful tour for our group.

To assist with the rescheduling process and to facilitate planning, we have identified a few potential alternative dates when our group would likely be available. We are flexible, but these suggestions might offer a starting point:

• Tuesday, October 15th: Any time in the morning (e.g., 9:30 AM - 12:00 PM)
• Thursday, October 17th: Any time in the afternoon (e.g., 1:00 PM - 3:30 PM)
• Friday, October 18th: Morning or early afternoon availability.

We are, however, entirely adaptable and prepared to adjust our schedule to accommodate your availability. Please let us know what works best from your perspective.